Lexware offers both. Lexware Office (Cloud) is perfect for remote teams and mobile work. Lexware financial office (Desktop) is for those who want everything stored on their local server. The archiving logic remains identical: GoBD-compliant, fast, and secure.

Unlike saving a PDF to a random "Scans" folder on your desktop, this software ensures that once a document is stored, it cannot be altered or deleted without leaving a digital footprint. That is the legal gold standard.

You can scan invoices directly into the system, or simply drag & drop a PDF. Lexware automatically recognizes vendor details, invoice numbers, and amounts. For paper lovers: Connect a network scanner, and every document lands directly in the right folder.

In a nutshell, Lexware Archivierung (often part of Lexware Office or Lexware Rechnungseingangsbuch) is a digital filing cabinet. It automatically captures incoming and outgoing documents, reads the data, and stores it in a revision-proof manner .

Let’s be honest: For many small business owners and freelancers in Germany, "archiving" still means stuffing mountains of paper into dusty ring binders. But with the GoBD (Principles of Data Access and Verifiability of Digital Documents) looming over us like a hawk, that approach is not just old-fashioned—it’s risky.

No More Chaos in the Tax Folder: Why Lexware Archiving Software is a Game Changer

Enter . If you are already using Lexware for accounting or payroll, their archiving solution might be the missing puzzle piece you didn’t know you needed.

Have you ever paid an invoice twice because you forgot you already scanned it? Lexware matches incoming invoices with outgoing payments. It also reminds you when a vendor invoice is about to hit its due date.